Legal Document
This Privacy Policy describes how AIP Innovations Inc. ("DrMedGuide", "we", "us", or "our") collects, uses, discloses, and safeguards your information when you use our medical reference software platform. It also outlines your responsibilities as the end user regarding all reference information, research drafts, and clinical support outputs provided through our platform.
Last updated: April 10, 2026 · Version 1.0
Contents
Section 01
Welcome to DrMedGuide, operated by AIP Innovations Inc. ("Platform", "Service", "Software", "we", "us", or "our"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy applies to all information collected through our Platform, including any data you provide or that is generated through your use of the Platform.
DrMedGuide is an informational research and reference support platform designed for healthcare professionals, educators, researchers, and authorized clinical trainees acting within the scope of their education, training, certification, institutional authorization, or professional responsibilities.
By accessing or using the Platform, you signify that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree, please do not access or use the Platform.
Section 02
Section 03
We collect only the minimum information necessary to operate the Platform.
3.1 Information You Provide Directly
3.2 Automatically Collected Information
3.3 Clinical Input Processing
When you enter clinical information to generate a reference report, that input is transmitted securely to our servers for real-time AI processing only. Clinical inputs are processed transiently and are not intentionally retained as part of the Platform's normal operational workflow. We do not store, archive, analyze, or use clinical inputs for any other purpose — including model training or improvement.
3.4 What We Do NOT Retain
We do not intentionally retain clinical inputs, patient information, medical records, or health-related content as part of the Platform's normal operational workflow. Clinical inputs are processed transiently for report generation and are not intentionally stored, archived, or used for model training. Limited technical logs, security monitoring records, and operational system data may be temporarily maintained where required for reliability, security, fraud prevention, legal compliance, or system integrity.
Section 04
The Platform accepts clinical inputs from Users to generate structured reference reports. It is critical that all Users understand the following:
4.1 Differential Reference Tables
The Platform may display organized differential comparison tables based on published medical literature. These tables are informational reference materials only — they are not diagnoses. The clinician is responsible for all diagnostic decisions.
4.2 Medication Reference Information
The Platform may display medication reference information including drug classes, general dosing ranges, routes, frequencies, contraindications, and side effect profiles drawn from published literature. This information is reference material only — it does not constitute a prescription or prescribing recommendation. The prescribing clinician bears full responsibility for verifying all medication information before any prescription is made.
4.3 Draft Documentation Templates
The Platform may generate SOAP note drafts, referral letter templates, and similar documentation. These are drafts for clinician review and editing only — they are not final clinical documents and must be reviewed, verified, and approved by the clinician before use.
4.4 Data Transience
Clinical inputs are processed transiently and are not intentionally retained as part of the Platform's normal operational workflow.
Limited technical logs, security monitoring records, and operational system data may be temporarily maintained where required for security, fraud prevention, reliability, legal compliance, or system integrity.
Section 05
We use the limited information we collect solely for the following purposes:
We will not use your information for marketing purposes without your explicit consent. We will not sell your personal data to third parties under any circumstances.
Section 06
The following provisions describe the User's responsibilities and obligations when using the Platform.
By using this Platform, you explicitly acknowledge and agree to the following terms regarding your responsibility and accountability as an authorized user of the Platform.
6.0 Authorized User Eligibility
The Platform is intended for healthcare professionals, educators, researchers, and authorized clinical trainees acting within the scope of their education, training, certification, institutional authorization, or professional responsibilities.
6.1 Sole Responsibility for Clinical Decisions
The User acknowledges and agrees that they bear sole and complete responsibility for all clinical decisions, diagnoses, treatment plans, and prescriptions — regardless of any reference information organized or displayed by the Platform. The Platform is a research and reference support tool only and does not replace professional medical judgment.
6.2 Mandatory Verification of All Outputs
The User is solely responsible for independently verifying the accuracy, completeness, and appropriateness of all reference information displayed by the Platform, including but not limited to: all differential reference tables, all medication and dosing reference information, all lab test considerations, all draft documentation templates, and all drug interaction reference notes.
6.3 Draft Documentation
All SOAP note drafts, referral letter templates, and other documentation drafts generated by the Platform must be reviewed, verified, and approved by the clinician before use. They are starting-point templates only, not completed clinical documents.
6.4 Account Security
The User is responsible for maintaining the confidentiality and security of their account credentials and accepts full responsibility for all activities that occur under their account.
6.5 Compliance with Laws and Regulations
The User is responsible for ensuring that their use of the Platform complies with all applicable laws, regulations, and professional standards, including state medical practice acts, licensure requirements, and institutional policies.
6.6 Patient Care Outcomes
The User expressly acknowledges and agrees that they are solely responsible for all patient care outcomes. The Platform and its operators shall not be held liable for any adverse patient outcomes, medical errors, misdiagnoses, incorrect prescriptions, or any other negative consequences arising from the clinician's use of or reliance on Platform outputs.
6.7 Professional Judgment
The User agrees that the Platform is a supplementary reference tool and that all clinical decisions must be based on the User's own professional judgment, clinical training, and experience. Information organized by the Platform must be independently verified before any clinical action is taken.
6.8 Indemnification
The User agrees to indemnify, defend, and hold harmless the Platform, AIP Innovations Inc., its officers, directors, employees, agents, and licensors from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) the User's use of the Platform; (b) any medical decisions, diagnoses, prescriptions, or treatments; (c) any breach of this Privacy Policy; (d) any violation of applicable laws or regulations; or (e) any harm caused to patients or third parties.
Section 07
Important Medical Disclaimer — Please Read Carefully
DrMedGuide is designed to assist healthcare professionals, educators, researchers, and authorized clinical trainees in organizing and referencing medical information. It does not provide medical advice, diagnoses, or treatment recommendations. It does not guarantee the accuracy, reliability, completeness, or timeliness of any reference information it organizes or displays.
The Platform is not a substitute for professional medical education, training, or clinical experience. It does not replace the relationship between a healthcare provider and their patients. Users must never rely solely on the Platform when making clinical decisions that affect patient care.
All reference outputs — including differential tables, medication references, dosing information, lab considerations, SOAP note drafts, and referral templates — are informational materials requiring independent professional verification. Any reliance placed on Platform outputs without independent verification is strictly at the User's own risk.
If you are a patient: DrMedGuide is not intended for patient use. Always seek the advice of your physician or other qualified health provider with any questions regarding a medical condition. Never disregard professional medical advice based on anything accessed through this Platform.
Section 08
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, AIP INNOVATIONS INC., THE PLATFORM, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND LICENSORS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:
IN NO EVENT SHALL THE TOTAL LIABILITY OF AIP INNOVATIONS INC. AND ITS OPERATORS EXCEED THE AMOUNT PAID BY THE USER FOR THE USE OF THE PLATFORM DURING THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE LIABILITY.
THE PLATFORM IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED.
Section 09
🔒 Transient Clinical Input Processing
Clinical inputs are transmitted securely for real-time processing and are not intentionally retained as part of the Platform's normal operational workflow. Limited technical logs, security monitoring records, and operational system data may be temporarily maintained where required for reliability, security, fraud prevention, legal compliance, or system integrity.
9.1 What We Actually Collect and Retain
The only personal information we collect and retain long-term is strictly limited to your account username/email and tokenized payment references (via PCI-DSS compliant processors). We do not store raw credit card numbers.
9.2 Clinical Input Handling
Clinical inputs are transmitted over an encrypted connection (TLS 1.3+) to our servers for AI processing. Processing is completed in real time. Clinical inputs are processed transiently and are not intentionally retained as part of the Platform's normal operational workflow. Limited technical logs, security monitoring records, and operational system data may be temporarily maintained where required for security, fraud prevention, reliability, legal compliance, or system integrity.
9.3 What We Explicitly Do NOT Retain
9.4 Technical Safeguards
Section 10
We may share your limited personal information (username, payment data) with third parties only in the following circumstances: with your explicit consent; with service providers performing functions on our behalf under confidentiality obligations; as required by law, court order, or government request; or in connection with a corporate merger or acquisition.
We do not sell personal data. We do not share clinical data because we do not retain clinical data.
Section 11
Section 12
Depending on your jurisdiction, you may have rights including: right of access to your personal data; right to rectification of inaccurate data; right to erasure subject to legal requirements; right to data portability; right to object to processing; and right to revoke consent. To exercise any rights, contact us at support@drmedguide.com.
Section 13
By creating an account or using the Platform, you expressly consent to the data practices in this Privacy Policy, the User Responsibility terms in Section 6 (including sole responsibility for all clinical decisions), the Medical Disclaimer in Section 7, and the Limitation of Liability in Section 8.
You represent and warrant that you are an authorized user acting within the scope of your education, training, certification, institutional authorization, professional responsibilities, and applicable legal or regulatory authority. You further agree that your use of the Platform complies with all applicable professional standards, licensure requirements, laws, regulations, and institutional policies applicable to your role and jurisdiction.
Section 14
Mandatory User Responsibility
All Platform outputs must be independently reviewed and verified before any clinical, educational, research, documentation, prescribing, testing, referral, counseling, or patient-care use.
Users must independently verify all information generated, organized, displayed, summarized, or exported by the Platform before applying it in any clinical, educational, research, prescribing, testing, referral, documentation, counseling, or patient-care setting.
Platform outputs must not be relied upon as the sole basis for diagnosis, treatment, prescribing, testing, referral, counseling, documentation, or patient management decisions.
The User remains solely responsible for confirming the accuracy, completeness, timeliness, relevance, and appropriateness of all Platform outputs using their own professional judgment, training, experience, applicable standards of care, institutional policies, and independent source verification.
Section 15
No Physician-Patient, Healthcare Provider, Fiduciary, Or Advisory Relationship Created
DrMedGuide is a software platform that organizes reference information. It does not create a professional relationship between AIP Innovations Inc. and any user, patient, institution, or third party.
Use of the Platform does not create a physician-patient relationship, healthcare provider-patient relationship, fiduciary relationship, advisory relationship, professional relationship, or any other special relationship between AIP Innovations Inc., DrMedGuide, its officers, directors, employees, contractors, agents, licensors, users, patients, institutions, or any third party.
AIP Innovations Inc. does not provide medical care, clinical services, professional healthcare advice, diagnosis, treatment, prescribing, patient management, or patient monitoring through the Platform.
All clinical, educational, research, documentation, prescribing, testing, referral, counseling, or patient-care decisions remain the sole responsibility of the User or the appropriately qualified healthcare professional responsible for the applicable context.
Section 16
We use essential cookies (required for authentication and session management), analytics cookies (aggregated, anonymized usage data), and security cookies (to detect authentication abuse). We do not use cookies for advertising or marketing. You can manage cookie preferences through your browser settings, though disabling essential cookies may impair functionality.
Section 17
The Platform is not intended for use by individuals under the age of eighteen (18) and is restricted to authorized adult users of the Platform.
Section 18
Your information may be transferred to and processed in countries other than your country of residence. When we transfer information internationally, we ensure appropriate safeguards including Standard Contractual Clauses, adequacy decisions by data protection authorities, and certification under approved frameworks. By using the Platform, you consent to such transfers.
Section 19
We reserve the right to update this Privacy Policy at any time. Material changes will be communicated through a prominent notice on the Platform, email notification, and an in-app notification on your next login. Continued use constitutes acceptance of updated terms.
Section 20
Section 21
If you have any questions, concerns, or complaints regarding this Privacy Policy or our data practices, please contact us:
Privacy Officer / Data Protection Officer
AIP Innovations Inc.
Email: support@drmedguide.com
Business Address: Ontario, Canada (full mailing address available upon request)
We will acknowledge receipt within two (2) business days and respond substantively within thirty (30) days. If you are not satisfied with our response, you have the right to lodge a complaint with the applicable data protection supervisory authority.
By creating an account or continuing to use the Platform, you acknowledge that you have read, understood, and agree to be bound by all terms of this Privacy Policy. You specifically acknowledge the User Responsibility provisions in Section 6, the Medical Disclaimer in Section 7, the Limitation of Liability in Section 8, the Independent Verification Requirement in Section 14, and the No Professional Relationship provision in Section 15. You understand that you are solely responsible for all clinical decisions, and that all Platform outputs are reference drafts requiring your independent professional verification. You further acknowledge that the Platform is intended for healthcare professionals, educators, researchers, and authorized clinical trainees.
This Privacy Policy was last updated on April 10, 2026. Version 1.0. © 2026 AIP Innovations Inc.
